Project Administrator

Magdalena Szubzda
osoba kontaktowa
Magdalena Szubzda
WRZ 08
Pomorskie na czas określony Inżynier/Licencjat
08.10.2022 108172386


Currently, for one of our clients from the construction industry, we are looking for candidates for the position of: Project Administration Assistant.

Location: Gdańsk


  • Contribute to project and financial administration and organise on-site logistics
  • Provide staff support in line with local and legal requirements
  • Cooperate closely with the Project Management & Finance team and other project department heads

Zakres obowiązków

  • Handle the administration related to the project office
  • Coordinate the accommodation, travel and transport arrangements for staff and crew
  • Arrange courier shipments between project sites and offices
  • Prepare purchase requests and orders and follow-up deliveries whilst developing a 
  • collaborative relationship
  • Review invoices and personnel expenses in close cooperation with the Chief Accountant
  • Resolve outstanding administrative topics with suppliers
  • Contribute to the local administration for expats and locals such as visas and work permits in compliance with local laws and regulations
  • Translate texts between Polish and English
  • Prepare project memos, procedures and registers
  • Assist with document control
  • Create a good working environment and team spirit
  • Adhere to all company procedures and practices, particularly when managing documentation.
  • Follows up on assigned tasks in an accurate, structural and punctual way, bringing them to a close.
  • Undertake any other job/task She/He is assigned (and trained) to.



- Fluent in English & Polish

- Project minded with a cross and multi-disciplinary approach

- Team player with the ability to achieve project goals

- Proper knowledge of Microsoft Word, Excel & Outlook

- Experience as Project Administrator is a plus

- Experience with Dalux is a plus

- Bachelor’s degree in Business Administration or related fields


Preferred: Based in, or willing to move to, Gdańsk to work under a local contract.

Current job is not marked as favorite, click to favorite this job